Art Fair Essentials Part C
C1. Your Packing List
A Packing List for the Fair (click here for a printable copy)
· A dolly to move heavy items; or even a rolling cart
· Lights + extra bulbs
· Heavy duty Extension cords
· Rugs or carpet, that you’re sure to tape it down
· Tie downs
· Guest book
· Business cards and a business card holder. Bring at least 1000.
· Totes and extra bags, maybe some bubble wrap
· Professional looking packing materials for people to get their art home.
· Pens + paper
· Table cloths + possibly a folding table. I used to hide extra materials + supplies under a table behind a table cloth
· Tent weights / sand bags – or use bungee cords + zip ties to secure your tent and items to your tent
· I’ve been told that Costco has great canopies that are durable and protective.
· A cooler; be sure to stock plenty of water
· A tarp or two in case of inclement weather
· Oversized garbage bags
· Your signage and labels
· Visual inventory sheets (a checklist) with thumbnails of your work with titles, price + any applicable tax
· A giveaway – for example, a free catalogue to all buyers
· A nametag isn’t a bad idea
· Square, Applepay, or whatever manner you choose to accept payments. A lot of artists use their iPads for this
· a calculator
· Portable power packs so you can get extra hours for laptops, phones + lights
· small first-aid kit with bandaids and ibuprofin
· healthy snacks (Kindbars, carrot sticks, grapes), mints/gum or throat lozenges because you’ll be talking to people all day
· an ‘emergency tool kit’ (i.e. – tape measure, hammer, extra nails / screws, double stick tape, putty, a small drill, a Mister Clean “eraser”, sharpies)
· Sunscreen and a hat if you’re going to be outside
· layers of clothes, even if the fair’s indoors, sometimes they keep those places so cold
· Paper Towels
· Dropclothes in case of rain, to protect your work and displays
· Bring a chair. Get one that’s high enough to meet viewers’ eyes from someplace like World Market)
· Lighting: many artists use track lighting on upper interior of their tent; the more light the better
· Display pieces that stack - A lot of 3D artists use pedestals at different levels
· Consider display items that can also serve as clever hidden storage containers like crates, pedestals and cubes with lids)
C2. Shorthand notes for the Fair
Shorthand notes for the Fair
· What are rules for unloading?
· Schedule plenty of time for set up
· Hiding cords for safety and aesthetics
· Document your booth with photos
· Offers and giveaways for show
· Have discount limits in mind
· Curate cohesive body of work
· Branding of signage and labels and cards
· Credit cards
· Visual inventory book with articles, bio and statement
· Keep notes during fair
C3. Attracting people to your booth
Brainstorm ways you might attract people into your booth.
Would you hold a drawing?
What would your give away be?
What about a demonstration?
If these aren’t your style, you don’t have to commit to anything. But it is worth thinking about.